Ordering Academic Transcript/Record/Statement of Qualification

Requests submitted before 10am Monday to Friday will be ready for collection at 4pm the next working day. Requests submitted over the weekend will be ready for collection at 4pm on the following Tuesday.

Orders for collection will be held at the Cashier's Office, Student Administration (Hackett Hall) for one month. Paid orders not collected during that time are mailed to the contact correspondence address. Unpaid orders are destroyed after one month.

Ordering Academic Transcript/Record/Statement of Qualification

Academic Transcript/Record: Complete academic statement, includes yearly enrolment details, units, results, course completion and graduation details if applicable. Please note that failures, absences, withdrawals, grades, etc. are also included.

Statement of Qualification: Letter stating student's completion for degree/award, graduation details if applicable and that all instruction is conducted in English. No units or results are listed.

Statement of Qualification/Immigration e.g. Australian Permanent Residency: Letter stating student's enrolment details (full-time or part-time), completion for degree/award, graduation details if applicable and that all instruction is conducted in English.

To apply for one of the above you will need to do one of the following:

1. Order on the web and pay when you collect (You must have your Person ID number and Password)
2. Print, complete and mail or fax the Academic Transcript/Record/Statement of Qualification Request Form to Student Administration, or
3. Fill in a form at the Enquiry Counter, Student Administration Office or
4. Put your request in writing to Student Administration. This must include:

Your full name, address and contact phone number
Your Person ID number (if known)
Your date of birth
Address to post records
Number of copies required
Signature of student

ACADEMIC TRANSCRIPT/RECORD COST: $10 first copy, $5 thereafter if ordered in the same request.

STATEMENT OF QUALIFICATION COST: $15 first copy, $5 thereafter if ordered in the same request.

STATEMENT OF QUALIFICATION/IMMIGRATON e.g. AUSTRALIAN PERMANENT RESIDENCY COST: $30 first copy, $5 thereafter if ordered in the same request.

URGENT ORDERS: 1 hour service.  Academic Record/Statement of Qualification costs $25.00.  Statement of Qualification/Immigration costs $50.00.

For the one hour service contact 6488 1831.

COLLECTION OF ORDERS: If someone is to collect the academic transcript/statement of qualification letter on your behalf, you will be required to give that person a signed authorisation letter which states who is collecting the statements for you. The person will be required to present the signed authorisation letter and personal identification of their own (driver's licence or passport) when collecting the statements.

Payment can be made by:

Cheque/money order/bank draft payable to ‘The University of Western Australia’.

OR

Credit card (Mastercard or Visa only), please include cardholder's name, number, expiry date, card type and signature of cardholder.

Send your request (with payment) to:

Student Administration (M356)
The University of Western Australia
35 Stirling Highway
Crawley WA 6009

Postage costs are:

There is no charge for ordinary mail within Australia
Overseas postage is $3.00 airmail
Courier within Australia is $10.00
Courier overseas is $15.00
Fax within Australia is $1.00
Fax overseas is $3.00
Fax: +61 8 6488 1083

*Please note: If your student ID is pre 1968 it will take 5 working days.

Queries can be submitted via www.ipoint.uwa.edu.au 
or phone +61 8 6488 1831

How, where, why, when, what?  Got a question and can’t find the answer? www.ipoint.uwa.edu.au 24seven access to the answers at UWA.