Enrolment

As a new coursework student, there are a few steps to work through the first time you enrol. Head to UniStart to begin.

As a new research student enrolling for the first time, activate your UniID, log in to studentConnect, click ‘COURSE DETAILS’ then ‘Online enrolment’ then ‘Begin online enrolment’ and follow the process.

Re-enrolments for 2024 open on 6 November 2023 and close on 22 January 2024.

You'll be able to add units for next year on studentConnect from 6 November 2023. Check out the Handbook for unit offerings, including Summer School units.

If you have any trouble re-enrolling or logging into studentConnect, email us via askUWA, call 6488 3235, or visit your Student Advising Office.

If you’re on Approved Leave in Semester 1 2024, enrolment for Semester 2 will open 1 May 2024 to 27 July 2024.

Re-enrolment dates are subject to change. Please check this website and your UWA student email account for updates and reminder notices.

You’ll be able to enrol for Semester 1 once you’ve paid your $200 late fee. When you log in to studentConnect and select Course Details and Online Enrolment, there will be information about the late fee and a link to make the payment. 

Once you enrol for Semester 1 you can add or change your Semester 2 enrolment at any time (up until the end of Week 1). If you miss Semester 1 enrolment, Semester 2 enrolments open 1 May 2024 and close 27 July 2024. If you miss Semester 2 enrolment, contact your Student Advising Office.

If you are a continuing Higher Degree by Research (HDR) student enrolled in a course administered by the Graduate Research School (GRS),you will be automatically re-enrolled for the next academic year, provided you meet all the below requirements. i.e., you have:

• all your Milestones and Goals [PDF 665KB] up to date
• no outstanding debts to the University
• cleared all encumbrances

You will not be re-enrolled if you do not meet the above requirements.

HDR candidates with overdue milestones are deemed to have made unsatisfactory progress and at risk of their enrolment and/or scholarship suspended or cancelled.

As a new research student enrolling for the first time, activate your UniID, log in to studentConnect, click ‘COURSE DETAILS’ then ‘Online enrolment’ then ‘Begin online enrolment’ and follow the process.

If you have any questions please email the Graduate Research School.

New applications for 2024 are open via UWA Apply. You’ll receive an email with your approved units and instructions for enrolling on studentConnect. If you have any queries or are unable to log in, contact the Global Learning Office.

Once you receive an email from UWA’s Global Learning Office, you’ll be able to enrol in your approved units on studentConnect. Contact the Global Learning Office if you need to make any changes to your enrolment or withdraw.

To apply to study cross-institutionally at UWA, visit How to apply, sign up (or log in) then submit an application online.

As part of an application, you will be required to provide an original or full colour scan of the following documents:

• Official Academic Transcript/s (from your home institution). A Faculty Record, eRecord or unofficial record is not sufficient. If your transcript does not show your current enrolment for the year, please provide an additional official document. E.g. Statement of Enrolment.      
• Proof of Citizenship/Residency/Identity (Passport, Birth Certificate or Citizenship Certificate, and visa grant notice (if applicable)). A driver’s licence is not sufficient.
• Formal approval from your home university.

Please note: If you plan to apply but do not have all the required documents, please submit your application by the deadline with the documentation you do have. Email us to let us know you have applied and that you are in the process of obtaining the missing documentation.

Application periods

Your application and required documents must be submitted by the following dates. We are unable to accept applications after the late application period.

Semester 1, 2024: 1 November 2023 – 22 January 2024

Semester 2, 2024: 1 May 2024 – 30 June 2024

Non-standard teaching periods: Applications for units taught in non-standard teaching periods will normally be accepted up until 10 University working days prior to the start date of the teaching period.

Late applications period

Late applications will incur a late fee of $100.

Semester 1, 2024: 23 January 2024 – 12 February 2024

Semester 2, 2023: 1 July 2024 – 8 July 2024

You’ll receive an email with your approved units and instructions for enrolling on studentConnect. If you have any queries or are unable to log in, contact the Enrolments team via askUWA.

If you’ve studied another course at UWA or at another university, you may wish to apply for credit (or advanced standing) towards your current course. To apply, complete the credit transfer/Advanced Standing form and submit it to your Student Advising Office via askUWA or in person.

If you’re applying for credit from another university, attach a full colour scan of your official transcript together with your completed form.

There are some rules around how much credit you can be awarded and how it is awarded. For more information, view the University Policy on: Credit Transfer, advanced standing and recognition of prior learning.

If you’re an international student on a student visa and have questions about how this credit may impact your course duration and CoE, contact your Student Advising Office or find out more at Information for student visa holders

If you’d like to study a unit (or units) at another University for credit towards your UWA course, you can apply for cross-institutional study. You’ll need approval from your Student Advising Office, and the host university. 

Steps at UWA:

1. Complete the UWA Students - Application for Cross-institutional Enrolment form [PDF 521KB].
2. Obtain unit outline(s) for the units you wish to study from your host university.
3. Email your Student Advising Office explaining why you’re applying to study the units as part of your course and attach your completed form and unit outline(s).
4. If approved by your Student Advising Office, enrol in your UWA ENRL unit(s) via a Change of Enrolment form (available from your Student Advising Office). ENRL units are worth zero credit points until you complete the unit(s).
5. When you complete your unit(s), provide your Student Advising Office with an official transcript from your host university, so they can update your record.
   
   
   

Steps at host university:

1. Check the application process. You may need to complete a form provide required documents, including: 

• A copy of your approved UWA application form
• A Statement of Enrolment for the current year, which you can download via studentConnect (under ‘Course Details’)
• An official academic transcript (Statement of Academic Record), which you can order and pay for via  studentConnect (under ‘Course Details’, ‘Request academic documents’)
• Proof of Citizenship/Residency/Identity (Passport, Birth Certificate or Citizenship Certificate, and visa grant notice (if applicable). Original or full colour scan of the original.

2. Enrol in the units as per the host university instructions.

Please note: UWA will not arrange your enrolment at the host university.  This is your responsibility.

Please note, if this is your final semester you may not be able to graduate at the next end-of-semester graduation ceremony (July and December). You must provide UWA with your official formal academic record from the host university with finalised grades by the 'Course Requirements Completed' deadline advised by UWA Graduations.

If you want to add more units, decide one of your units isn’t for you or need to make a change to your study plan, you can do this on studentConnect before the end of the first week of semester, or trimester or particular non-standard teaching period. You can only be enrolled in 24 credit points per semester, so you may need to withdraw from a unit before you’re able to add a new one. If it’s after the first week of semester and you would like to add a unit, submit a Special Approval Form to your Student Advising Office.

Withdrawing from a unit will be a different process at different times in semester/trimester/non-standard teaching period and will have different consequences. If you’d like to discuss your study plan before withdrawing, contact your Student Advising Office.

To not have it show on my formal record

For semester and trimester units, you need to withdraw on studentConnect before the end of Week 3 of semester. Go to 'Course Details' and 'Units' to withdraw from your unit. For units in non-standard teaching periods, you need to withdraw on studentConnect 21 days from the official start of the teaching date or the census date for the teaching period, whichever is earlier (view Important dates or Non-standard teaching periods).

Before the Census date

You can withdraw on studentConnect. Your unit will appear on your formal academic record with a WD grade, however there is no financial or academic impact. To withdraw from a unit, go to 'Course Details', 'Online enrolment',  'Begin online enrolment', 'Units' then select 'Discontinue'.

Before the academic withdrawal date

You can withdraw via a Change of Enrolment form by contacting your Student Advising Office. Your unit will appear on your formal academic record with a WD grade. You will remain liable for the unit fees, however there is no academic impact.

Before the end of the teaching period

You can withdraw via a Change of Enrolment form by contacting your Student Advising Office. Your unit will appear on your formal academic record with an FN (Failure due to Non-completion) grade and mark of '0'. You will remain liable for the unit fees and the FN will count towards your WAM and GPA as a fail grade (equivalent to zero). 

Check out the Important dates and Teaching period dates for your units. If you missed one of the deadlines and are withdrawing due to special circumstances, you may be eligible for special consideration. You should talk to your Student Advising Office or one of the support services on campus.

If you’re studying on a student visa, it’s important to contact the International Student Support team before you withdraw from any units. They’ll be able to discuss different options with you, advise you on how it may impact your visa, and help you connect with the right support services on campus.

If you’d like to change your enrolment in unit/s, contact the Global Learning Office to obtain a Change of Enrolment form. If the unit you want to add hasn’t been approved by your home university, you may also need home university approval, before making the change.

To withdraw from a unit or add a unit that was approved as part of your application, email us via askUWA for a Change of Enrolment form. To add a unit that hasn’t been approved by UWA or your home university, you’ll need to complete a new application and receive approval from your home university and UWA.

If you’re a current UWA student and are interested in transferring from Albany to Perth or Perth to Albany to complete a unit, a semester or the remainder of your course, contact your Student Advising Office to discuss your options.

If you wish to withdraw from a unit you’re studying at a host university, it’s important to follow their withdrawal procedure, and notify your Student Advising Office via email. There may be financial or academic consequences if you withdraw after the census date, so it’s important to speak with UWA and your host university about withdrawing.

If you’re studying on a student visa, it’s important to read the University's Student Enrolment Policy (PDF 87KB), particularly 4.1.5. 

If you have any questions, contact the International Student Support team to discuss your circumstances and eligibility for leave, and the impact it may have on your visa.

If you’re studying an MD, MBBS, DMD or DPM and are considering taking time off your studies, contact the Health and Sciences Student Office to organise a meeting.

If you’re studying on a student visa, it’s important to contact the International Student Support team to discuss how withdrawing may impact your fees and visa.

If you are considering withdrawing from your course, contact the Graduate Research School to discuss other options and the impact of withdrawing on your course and fees.

If you’re studying a MD, MBBS, DMD, or DPM and are considering withdrawing from your course, contact the Health and Sciences Student Office to organise a meeting.

If you wish to withdraw from a unit that you’re studying at a host University, it’s important to follow their withdrawal procedure, and notify your UWA Student Advising Office via email. There may be financial or academic consequences if you withdraw after the census date, so it’s important to speak with UWA and your host University about withdrawing.

It’s important to keep your contact details up to date, so we can connect with you throughout your studies, including for welfare issues. Log in to studentConnect and go to Personal Details on the left. Here you can update your preferred name, contact and home address, phone number, and emergency contact.

What’s the difference between semester and home address?

Your semester address is where you’re living during semester. Your home address is where you’re living during vacation. If you’re an international student, your semester address may be UniHall and your home address may be your parents’ address in your home country 

International students

If you’re studying on a student visa, it’s important to provide us with a local semester address and contact phone number so we’re able to contact you while you’re here. It’s also important to keep your information up to date so we can update your details with the Department of Home Affairs, which is a requirement of your visa. You are normally required to provide an overseas Home address (outside Australia). 

If your citizenship details have changed, send us a full colour scan of your visa grant notice, new passport, Citizenship Certificate or Birth Certificate via  askUWA using your student email address.

If you’ve changed your name, send us a full colour scan of your Birth Certificate, Change of Name Certificate or current passport showing your full name via askUWA using your student email address and we'll update your student record and print you a new campus card. Once we update your full legal name on our records, you will need to ensure the name under which your USI is registered is the same.  Please update your full legal name on the Australian government USI website. 

Changing your name after graduating

Once you graduate, we can update your name on your student record and provide you with a Statement of Academic Record and a Statement of Qualifications. We can’t change the name on your Testamur (Graduation Certificate) or AHEGS.

Unless you have commenced a new course, you will only have access to your UniID for 12 months after completing your course. If your password has expired or you’ve forgotten it, re-set it on the Self Service Password Reset or Microsoft and Office 365 webpage. If you have any trouble, contact the UWA Library for help.

If you’re a graduate of the University, you can update your details online by visiting the Alumni how-to page.